At least once every year I hit a period when I have trouble focusing on anything I'm doing. Typically this hits towards the end of Winter, when all I long for is the sight of green grass and crocuses . Perhaps it's a touch of seasonal affective disorder. Who knows. Regardless, every year I react the same way. My focus moves from the substance of my work to its method. Typically this only effects me: I re-categorize projects, re-consider the tools I use and , in recent years, re-read Getting Things Done.
This year is no different. However, the scope of this reflection has effected my team too. Over the next few weeks, we'll be dropping Microsoft Exchange and Entourage in favor of Google Apps and Apple's toolset. Specifically, we are...
- moving our email hosting and Exchange support from 123together.com to Google Apps (which includes mail, calendar sharing and document collaboration)
- dropping Entourage in favor of Apple Mail, Address Book and iCal
- personally giving up my Blackberry for an iPhone
So far, this process has been fairly painless. Even though I have essentially given up a single tool for three, I feel like I have simplified my life. Apple's Mail, iCal and Address Book have been a joy to use. Everything does not, however, work seamlessly with Google. I've had to add a few apps to make it all work:
- Spanning Sync...which takes Address Book's read only access of Google Calendar (gCal) and makes it read/write
- to get my iPhone to play well with IMAP and gmail, I've followed these instructions from 5thirtyone
- and...I've started using Things (as in Getting Things Done) to manage my tasks and projects
The only outliers in this move are finding a better way to sync the address book and using the calendar on my iPhone. As Google does not provide a way to synch contacts beyond an import/export function, I have chosen to manage mine through Address Book. I also manage my calendar through iCal, but with my iPhone I tap into Google's interface instead of using it's native app.
The result of all of this work? I am starting to feel more organized and like I have a handle on my work again. So, it looks like this project has been successful so far (or it could simply be the result of the past two days of sunshine). If anyone has other suggestions on how to best use Google Apps in an Apple environment, please pass them along.